Amid the whirlwind of wedding arrangements, one aspect deserving meticulous attention is often overlooked: the wedding room block. This essential element ensures that out-of-town guests have convenient and comfortable accommodations. Wedding room blocks adds an extra layer of consideration to your wedding plans. In this guide, we’ll explore the nuances of wedding room blocks, offering practical insights to simplify the process and provide a positive experience for your guests.
A wedding room block involves reserving a group of hotel rooms at a negotiated rate, exclusively for wedding guests. This simplifies the lodging process, offering guests convenience and competitive prices, with potential added amenities.
After your wedding date and venue are confirmed, it is time to begin the research and reservation process for wedding room blocks. This affords guests ample time to secure accommodations and for you to fulfill your room block contract without undue pressure.
Lovely Event Co. collaborates with The Room Block Source to ensure the seamless management of your wedding room block. The Room Block Source assists in choosing suitable accommodations and negotiates competitive rates on your behalf.
When selecting the perfect wedding room block, prioritize hotels based on their proximity to the wedding venue and convenience for guests. Don’t forget to factor in their alignment with guest preferences and budget considerations. The Room Block Source simplifies this process by providing you with a comprehensive roster of hotels in close proximity to your chosen wedding venue.
Not only does The Room Block Source help find the perfect hotels, they also engage in discussion with the chosen hotels to determine the best room rates and potential additional perks. The Room Block Source works with wedding room blocks frequently which means they have an advantage when negotiating room rates.
After The Room Block Source assists in contracting the perfect hotel, the hotel will provide you with a booking link. The wedding room block details should be added to your wedding invitations or on your wedding website. Share with guests the pertinent information such as hotel names, booking codes, reservation deadlines, and any relevant instructions. Lovely Event Co. will assist you when working with your stationer to ensure all details are there.
The Room Block Source also makes it known if there are any minimum stay requirements in order for your guests to book within the wedding room block. They also establish an open line of communication with the hotels regarding any flexibility and policies.
Consider assembling welcome packages with local items, an event schedule, and expressions of gratitude. This personalized touch can contribute to a positive guest experience. Consider adding on the Welcome Package service with Lovely Event Co.. Our team will make these personalized touches a breeze. Lovely Event Co. will source the welcome package items, put the packages together, and deliver the welcome packages to the respective hotel of the wedding room block.
You may also want to consider adding on other weekend activities for Lovely Event Co. to plan. Our team offers rehearsal dinners, welcome brunches/dinners, and morning after brunches. After all, you can’t talk with guests and run the event at the same time!
A well-executed wedding room block strategy not only simplifies logistics but also showcases your consideration for guests’ comfort during your wedding festivities. With the help of our team and The Room Block Source selecting appropriate hotels, negotiating favorable terms, and ensuring clear communication, together, we can contribute to a seamless and positive experience for everyone involved. Thoughtful guest accommodations set the tone for lasting memories and a significant wedding affair. Contact Lovely Event Co. today to start your wedding weekend journey.
The Dallas and Fort Worth wedding planners at Lovely Event Co. bring decades of experience to each wedding, crafting and executing luxurious, beautiful events for clients throughout Texas and beyond.